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Microsoft Teams

Microsoft Teams is a collaboration app that helps your team stay organized and have conversations—all in one place.

Video: https://www.microsoft.com/en-us/videoplayer/embed/RWeqWC?pid=ocpVideo0-innerdiv-oneplayer&postJsllMsg=true&maskLevel=20&market=en-us

Quick Start Guide

This quick start guide will quickly get you familiar with the various parts of the MS Teams interface.

Best Practices  for Creating A Team


To help create a homogenous, structured environment, we recommend using the following naming convention when you create a Microsoft Teams team:

So for Lundquist it would be 0365_Lundquist_<department>_<team> (example: O365_Lundquist_IT_Students)

Team Ownership

When creating teams, we recommend always appointing two owners for every team. This ensures that, should an owner of a team leave the University, other owners of the team will be able to continue to manage the team and its associated assets, ensuring business continuity.

CAUTION - Storing Files: One of the reasons for making sure there are two owners on every team is to avoid lose of access to information stored in the Team Site. Files saved to the Team or to a Channel are stored in the Team Site for that team. If there is not an active owner we may lose the ability to manage those digital assests. The deletion of a Team also results in the deletion of everything stored on the Team Site.


There are several areas where you can configure the notifications in Microsoft Teams to ensure you receive notifications when colleagues post messages and make updates, or to minimize the number of notifications you receive.

You can configure notifications for 1:1 and group chats by going to the "Chat" section, selecting the three ellipses beside the appropriate 1:1 or group chat, and selecting the Mute or Unmute options from the dropdown.

Additionally, you can configure channel-by-channel notifications by going to the "Teams" section, selecting the three ellipses beside the appropriate channel, and selecting the "Follow this channel" or "Unfollow this channel" option from the dropdown.

Finally, you can configure general notification settings by clicking your icon in the top right of the application, selecting Settings, selecting Notifications, and editing this section as needed.

To get someone's attention in a channel conversation or a chat, @mention them. Just type @ before their name and then select them from the menu that appears.

They receive a notification, which they can click to go directly into the point in the conversation where they were mentioned.

To get the attention of an entire team, try one of these:

  • Post something in the Team's general channel. The channel name appears bold for every team member.
  • Type @team to message everyone on that team.
  • Type @channel to notify everyone who has favorited that channel.


Installing Software


For More Information

University Service Portal - https://service.uoregon.edu/TDClient/KB/?CategoryID=12737

Microsoft Teams Training Videos - https://support.office.com/en-us/article/microsoft-teams-video-training-4f108e54-240b-4351-8084-b1089f0d21d7?ui=en-US&rs=en-US&ad=US

Microsoft Teams Official Website - https://support.office.com/en-us/teams


Updated on: 
Mar 22, 2019