Booking Flights

Make sure approver can turn around the approval quickly, since flight is held for 24 hours after selected.

If you want travel agent to book flight:

  • Find desired flight (outside of Concur).
  • Create New Request in Concur and enter information. How will you book your trip = TMC.
  • Segments: Flight icon. Enter information. Choose an amount for the flight that leaves plenty of buffer (say, $1K for a $700 flight).
  • Submit.
  • Leeann Ford approves.
  • Once approved, send travel agent an email with approval: Go into request, and click on Print/Email at top right hand of screen (blue button). Email Linda Cockman-Lawson LCockmanLawson@DT.com the approval and let her know which flight you'd like.
  • Travel agent will book the flight for you and sends you final itinerary.

If you want to book flight yourself in Concur:

  • Search for flights on your home screen, left hand column, under Trip Search.
  • Trip Booking Information – don’t enter anything here.
  • Find the flight you want and reserve it.
    • Method of Payment = UO DT credit card
    • Approval request goes to Leeann Ford.
  • Once flight is reserved, Request is automatically made for it. 
    • Fill in Request information. 
    • How will you book your trip = 3-Already used Concur.
    • No need to enter any other expenses besides flight.
  • Submit, then Leeann approves.
  • After approval, Direct Travel emails you final itinerary.

Personal time included in trip?

Have travel agent (Linda Cockman-Lawson) do the booking, since they can do the comparison for you.

  • Email Linda C-L with details on what you would like to do. Copy Patti McVay (Fiscal Services) and ask Linda to copy Patti with final reservation once determined. 
  • Travel agent will hold flight and get comparison flight, and send those to you and Patti McVay.
  • Patti McVay enters information into Concur for you.
  • Once she’s done with that, go into Manage Requests. Click on trip request. Hit Submit.
  • Leeann approves.
  • Once approved, go into trip in Manage Requests. Go to Email/Print. Send to Linda as proof of approval.
  • Linda then releases reservation, and flight is booked. You should get confirmation of booking via email.